1. Who we are
Roots for Change UK is the organisation responsible for the personal information described in this notice. Charity number: 1209308. Contact: info@rootsforchangeuk.com.
2. Information we may collect
Depending on how you interact with us, this may include contact details, donation and Gift Aid records, event bookings, volunteering information, enquiries, communication preferences, accessibility needs and limited technical information about use of the website.
3. Why we use it
The final notice must map each purpose to an appropriate lawful basis. Likely purposes include responding to requests, delivering services and events, administering donations, meeting legal obligations, keeping people safe, improving services and sending communications where permitted.
4. Sharing, processors and transfers
Name the confirmed organisations that process data on the charity’s behalf, including Wix, the chosen donation provider, email, CRM, analytics and event services. Explain any international transfers and safeguards after the supplier audit is complete.
5. Retention and security
Add an approved retention schedule for enquiries, beneficiaries, safeguarding records, volunteers, donations, Gift Aid and marketing preferences. Explain proportionate technical and organisational safeguards without publishing security-sensitive detail.
6. Your rights
Explain the rights that apply, how to make a request, how consent can be withdrawn, and how to raise a concern with the Information Commissioner’s Office. The final wording must reflect current UK data protection law.
7. Children’s information
Describe when children’s information is collected, the safeguards used, the role of parents or guardians where appropriate, and how information is presented in language children can understand.